Why your small business still needs a printer
Don't think you need a printer in your small business? Think again. We'd all prefer to think that we're on the verge of a paperless society. After all, we are able to create our important documents on our smart phones, tablets and Desktops and store them in the cloud. You can then send these documents to important clients. There's no need for ever printing them out, right? Not quite. Quite a few of your clients will still insist on hard-copy documents detailing your transactions with them. These customers may not be tech-savvy enough to adjust to paperless business. Or maybe they refuse to go paperless. Whatever the reason, they need printouts. If you cannot deliver them, you'll lose their business.
Can’t turn away business
As writer Paul Mah with Small Business Computing.com says, small businesses will frequently encounter customers who demand real paper trails of their transactions. These clients are either unable or hesitant to move toward a paperless business model. Small business owners today are hardly ever in the position of turning away any customers, even those that won't get accustomed to new technology. It's important, then, for small business owners to purchase the appropriate printer. Fortunately, Mah provides some choices.
All-in-one?
First, you should determine whether you require a multi-function printer. Such printers, as their name suggests, do more than just print. They also scan, photocopy and fax. Such printers make sense for firms that perform these other functions. However, these printers, because of their many functions, are often more expensive. If your company rarely faxes or makes photocopies, equipment dedicated solely to printing will make more sense.
Laser vs. Inkjet
What will work better for your small business, a laser printer or perhaps an inkjet printer? You’ll have to consider several factors to make this decision. Does your organization print a lot of documents? Then you might consider purchasing a laser printer. These printers can be more expensive. However they produce crisp and clean copy, and they're also sturdier, able to better withstand large demand. But what if your company only has to print documents occasionally? Then an inkjet printer might make more sense. These printers are less expensive than are laser printers. Technology has improved enough so the documents they produce look more professional than ever. The downside? If you do print an excessive amount, you’ll spend a lot of money on replacement cartridges. As Mah writes, choosing the right printer for your business is far from an impossible task. With simply a little research, you’ll find the right machine for your company and its unique printing needs.